How to use Sticky Notes on Windows 10

The Sticky Notes app on Windows 10 is a great way to jot down information quickly. See how to use sticky notes in Windows.

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Is there too much paper there? Lets help

The popularization of cell phones and digital media ended some customs or modernized them. Before, notes on pieces of paper were a custom, as well as it was a custom to lose them or not know where they were kept when we needed them most. An alternative to this were the famous “Post-It notes”. Those pieces of yellow paper with a sticky surface that we see a lot on suede slates, mirrors, or any other surface that's right in front of us.

However, today it is much simpler and safer to use this feature directly on your computer. I'm not talking about pasting the papers on your monitor (another situation that is quite common) but rather the digital version of “Post-It Notes”. Next time you need to make a quick note on your computer, forget about pen and paper. You can use the Windows 10 Sticky Notes app to easily annotate information.

See how to use Sticky Notes on Windows 10

How to get sticky notes in Windows 10

Sticky Notes is an integrated application for Windows 10 users. To launch it, click the Start button or press the Windows key to open the Start menu. There, type “sticky notes” and select the sticky notes app that appears. This will open the program with a blank note.

sticky notes on windows 10

Windows 10's first sticky note

If you cannot find Sticky Notes on your computer, you can install the Microsoft Sticky Notes app for free from the Microsoft Store. Once opened, you can right-click the taskbar icon and select Pin to taskbar for easier access in the future.

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To create a note using the newly pinned icon, right-click the Sticky Notes icon on the taskbar and select Add Note. You can also create a note by clicking the plus (+) icon in the upper left corner of any note. The Ctrl + N keyboard shortcut also works as long as you have the Sticky Notes app in focus.

At writing, the Sticky Notes application creates a separate window for each note you create. If you like to have a clean desktop, we recommend creating a separate virtual desktop for sticky notes.

To do this, press Win + Tab to open the Windows 10 Task View. At the top, click the New Desktop option.

Switching between desktops

Now you can use the keyboard shortcut Ctrl + Win + Left / Right to easily switch between desktops. With your sticky notes on a second workspace, they won't clutter up your main workspace. You can move existing notes by opening Task View and dragging the Sticky Notes window(s) to the new workspace at the top.

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Using Sticky Notes in Windows 10

While its simple interface may imply a set of basic features, Sticky Notes actually has some useful features to discover. Let's give you some tips on how to optimize your use of sticky notes in Windows 10.

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Formatting Sticky Notes and Keyboard Shortcuts

When not in focus, the menu bar in your note will close. Click on a note to show a bar at the top with some options, plus formatting tools at the bottom. This includes standard text options such as bold and bullets. You can also use the Pictures button to add a photo to your notes.

Instead of using the mouse, Sticky Notes offers several familiar keyboard shortcuts to access these options faster. Below are the basic text formatting shortcuts that Sticky Notes supports:

  • Bold: Ctrl + B
  • Underline: Ctrl + U
  • Italic: Ctrl + I
  • Strikethrough: Ctrl + T
  • Marker: Ctrl + Shift + L
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Formatting Windows 10 Sticky Notes

Sticky Notes also supports other common Windows keyboard shortcuts for ease of use, such as copy, paste, undo and redo. Some of them include:

  • Ctrl + W to close current note
  • Ctrl + D to delete current note
  • Ctrl + H to open Notes list

Sticky Note Movement and Personalization

When the Sticky Notes app is in focus, you'll also see a bar at the top with some controls. You can click and drag to reposition your sticky notes. Stacking them, for example, will save space on your desktop. Like most other application windows, you can click and drag on a border to resize them.

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Size of Windows Sticky Notes

Click the X in the upper-right corner of a note to close it, which doesn't erase it. Select the three-dot radio button and click the (three-dot) menu icon to choose between various colors for your note. From this menu, you can also delete the note permanently or access the list of notes, which we'll talk about shortly.

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Handwriting on Windows 10 Sticky Notes

If you have a touch-compatible interface, you can use your finger or stylus to write in Sticky Notes. Feel free to draw or sketch in your note using your touch screen or tablet as you would on regular paper.

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Using Sticky Notes List

The last Menu item, which can also be accessed with the shortcut Ctrl + H, is the sticky note list page. This is a hub for all your current Windows sticky notes, including the ones you've closed. Double click on one to open it or right click to delete a note you no longer need. You can also use the Search box at the top to check the contents of all your sticky notes.

In the meantime, click on the Settings gear at the top to open up the few options Sticky Notes offers. Choose Enable Insights to enable recognition of useful content in Sticky Notes. You can also change your theme and disable the delete prompt.

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Using Insights on Windows Sticky Notes

At first, you can be sure you're signed in to your Microsoft account to sync notes with other devices, as we'll talk about shortly. With insights enabled as mentioned above, you can enable enhanced functionality in your sticky notes. Let's see how this works.

Note: In our tests, some of the insight features worked (phone numbers, addresses) while others didn't (action symbols, reminders, flights). We've included a full explanation of them here, but keep in mind that these features may not work correctly depending on your Cortana settings.

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Integrate sticky notes and reminders

Below is a simple reminder typed in a note with insights enabled:

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When you type (or write) a date, it will automatically become a link. Click on this text link to activate insight; you will see a prompt like this for Add reminder at the bottom of your note. Click here to set up your reminder with Cortana. After entering the date and time, choose Remember and you're done.

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Cortana's Reminders with Windows 10 Sticky Note

Sticky Notes in Windows 10 provides additional insights for accessing information directly from your notes when integrated with Windows 10's virtual assistant, Cortana. Depending on her settings, such as whether she can know your location or has access to your microphone. Here are several options:

Windows 10 Sticky Notes Integrations

From the upper left corner to the lower right corner, they are:

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  • Check flight numbers, such as an upcoming flight. They start with two letters, followed by a sequence of numbers.
  • Send to an email address using your default email application.
  • View a location by pasting the address into your note. Click the following prompt for directions to the location on Maps.
  • Paste a phone number into your note to call your desktop number via Skype or other compatible apps.
  • Paste a link into your note to save it for later.
  • Enter stock symbols using the $STOCK format to check prices.

To view the options available for each of them, click on the link text and follow the prompt at the bottom of the note.

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Access Windows sticky notes on mobile or on the web

Need to work with your Windows sticky notes on other devices? Thanks to the free mobile apps and web interface, your sticky notes aren't locked in Windows 10. Go to the OneNote Sticky Notes page to access them online from any browser, even on a Mac or Linux system. Sign in with the same Microsoft account you use for Windows 10 and you're done. Here you will find a simple interface that allows you to read, edit and create new notes. All changes made here will be synced to Sticky Notes on Windows 10.

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To access your notes anywhere, you'll need to install the free OneNote app for Android or iOS. Sign in with your Microsoft account and tap the Sticky Notes tab to access your notes. Just like on the web and the desktop, you can create new notes and make changes to existing ones. You'll also notice the camera icon in the lower left corner of a note, which allows you to add images to them.

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Transferring sticky notes to a new computer

Using the above method, you can access your sticky notes on multiple devices. If you want to move them manually or keep your own backup, you can copy and transfer the file in which they were saved.

First, go to the following directory:

%LocalAppData%\Packages\Microsoft.MicrosoftStickyNotes_8wekyb3d8bbwe\LocalState

There, locate the file labeled plum.sqlite and copy it to a safe location. To move your notes to a new PC, place (or replace) this copied file in the same folder on that computer.

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If you want to create a duplicate backup copy of your sticky notes, simply duplicate the file and change its name. For example, you can copy and paste the plum.sqlite file and name it plum1.sqlite. So, if your notes disappear or get corrupted, just rename the backup file to plum.sqlite again to restore it.

Now, leave in the comments: Do you use your sticky notes? Did you find the tips useful? You can read more tips from tech and read more about the Windows on our website.

Source: Make Use Of

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Paulo Fabris is a journalist, writer, RPG player, gamer, cosplayer, nerd and fan of anime since the time of TV Manchete.