This guide shows you how to scan documents in Windows 10 without installing third party tools. A great way to preserve confidential documents like photos, contracts and wills in life is to store them digitally
You can usually scan a document using the software provided by the manufacturers. Printers and scanners are usually provided with an optical disc containing the necessary drivers and tools. Manufacturers also make their drivers and tools available online for scanning documents if your PC does not have an optical drive.
For example, this guide uses the HP Deskjet 1510 Series Series all-in-one printer as an example. In addition to the drivers, the software package installs some separate tools for CD label printing, scanning, software updates and more.
Since manufacturers do not provide identical software suites for all printers and scanners, this guide uses two “native” Windows-based tools: Microsoft Scan and Windows Fax and Scan.
Of course, always use the manufacturer's software for a personalized experience for your specific scanner. If you don't want third-party tools to be installed on your PC, however, Microsoft's two solutions should solve the problem.
Is your scanner compatible with Windows 10?
Before we move on, we need to make a few comments. First, your scanner manufacturer may provide drivers for Windows 10, but the device itself may not offer platform-specific support.
For example, you may be using a multifunction printer with a built-in scanner and the “recommended” drivers are very old. That said, the scanner portion of that AIO printer may not appear in native Windows tools, but it will work correctly - using a wireless connection, probably - through the software.
If you experience similar problems, you may have an older printer or scanner that is not fully compatible with Windows 10. The device may also require a direct USB-based connection if used outside the manufacturer's third-party tools. For AIO printers, it may be necessary to adjust the network settings so that the Windows 10 PC recognizes the scanner component, in addition to the general printer unit, to be able to perform its functions, such as scanning a document.
How to scan document in Microsoft Scan
This tool is a visual update of the previous Microsoft Fax and Scan tool. It provides most of the same features, depending on the printer, but removes the fax and e-mail components.
Go to list of applications do Windows Scan at the Microsoft Store (free) and click on the blue “Get” button. After installing on your PC, click the "Start" button in the Windows 10 pop-up notification. You can also access the new application - simply labeled "Scan" - from the Start menu.
With the application open, your scanner should appear listed on the left. As discussed earlier, this guide uses the HP Deskjet 1510 Series all-in-one printer as an example. You will also see an option for "File type" along with a "Show more" link. Click this link to see the full menu of the scanning application.
To begin, you can see a category “Origin”. As our sample printer has a flatbed scanner and an automatic document feeder, both options are available for scanning a document. In this case, the default setting is set to “Auto Configured”.
This "Auto Configured" setting limits what you can do, blocking it in the "File type" and "Save file in" options. If you select the “Table” option as your font, or if it is the only font available, you will see two additional options appear in the list: “Color Mode” and “Resolution (DPI).”
With “Color Mode”, you can scan documents in full color, grayscale or black and white. Meanwhile, the “Resolution (DPI)” setting allows you to switch from 100 to 300 DPI.
If you select “Feeder” as your scan source, two additional options are displayed. You can choose the paper size (A4, Legal or Letter) and enable / disable the option to scan both sides of the document.
With all three sources, the “File type” setting offers four options: JPEG, PNG, TIFF and Bitmap. In summary, JPEG and TIFF formats generally offer high quality results, although TIFF files also support transparent backgrounds. PNG files are ideal for posting online and BMP files are raw, uncompressed images.
Finally, you will see the option “Save file to”. It is defined as “Scans” by default and places your scanned documents in a “Scans” folder located inside your “Images” folder. The appropriate path is:
|C: \ Users \ your account \ Images \ Scans|
Click on the “Scans” link and the File Explorer will appear. Here you can create a new folder or select a current location and click on the “Select folder” button.
When you're ready to scan, insert the document into the feeder or lift the scanner cover. Finally, place the document face down on the glass and close the lid.
With the “Table” option set as your source, you can click on “Preview” to test the scan and make adjustments, if necessary, before finalizing with the “Scan” button. If you are using the “Feeder” source, the “Preview” option will not appear.
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Windows Fax and Scan
This program first appeared in Windows Vista. Unlike the latest Microsoft Scan application, this version provides additional settings, such as an integrated tool to send your scan by email, so that you do not search for the file through the Mail application, browser, or third-party email client. .
You can find the Fax and Scanner program located in the “Windows Accessories” folder on the Start Menu.
Once opened, click on the "New Scan" option on the toolbar.
In the “New Scan” pop-up window, make sure that the program is configured with the default scanner. Otherwise, click on the "Change" button.
Then, select a scan profile: “Photo”, “Documents” or “Last used configuration”. Optionally, click on the “Add Profile” selection in the list to create a custom profile to use repeatedly.
Select your scanner's font. This option can be simply “Table”. If you have an AIO printer that includes a feeder, however, you may see two additional options: "Feeder (Scan one side)" and "Feeder (scan both sides)".
Then select the color format (color, grayscale or black and white) followed by the file type (BMP, JPG, PNG or TIF) and resolution.
For resolution, the default setting is 300, but you can manually increase or decrease the number of dots that the printer heaps per inch. Usually, the higher the number, the better the resolution. If you are scanning a low quality document, however, increasing the resolution will not help.
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Finally, adjust the brightness and contrast accordingly.
When finished, click on the “View” button to see the results. If the pre-scan is optimal, click on the “Scan” button. Otherwise, adjust your settings and click the "View" button again for another test. Click the "Scan" button when you are satisfied with the settings.
Knowing how to scan a document is very important, because whenever you need it, you will be able to create a kind of backup for the photos, files, certificates, processes, etc., without having to go to a photocopy and copy machine.
Over time, your scans will come out better, just learn to position the sheet correctly in your machine, configure it correctly as explained above and make your images clearer and clearer on your computer screen, whether to send them, save them in folders or on cloud (most recommended).
Did you have any questions about how to scan documents in Windows 10? Leave in the comments and we'll try to help you!